Procurement Service Business Owner
As the owner of a procurement service business, you will be responsible for managing the purchasing and supply chain operations for various organizations.
6 July 2024
This role involves overseeing the ordering of goods and supplies, ensuring timely delivery, and meeting the specifications of the purchasing organization.
Key Responsibilities of a Procurement Service Business Owner
1. Purchase Order Management
- Prepare and manage purchase orders, ensuring copies are sent to suppliers and relevant departments.
2. Inventory Control
- Monitor inventory levels and order additional materials as necessary to meet client needs.
3. Customer and Supplier Relations
- Respond to inquiries from customers and suppliers regarding order status, changes, or cancellations.
4. Buying Duties
- Perform purchasing tasks when required, ensuring the best terms for clients.
5. Supplier Coordination
- Contact suppliers to schedule or expedite deliveries and resolve any issues such as shortages or late deliveries.
6. Requisition Review
- Verify the accuracy, terminology, and specifications of requisition orders.
7. Record Keeping
- Maintain and review purchasing files, reports, and price lists for accuracy and completeness.
8. Price and Specification Comparison
- Compare prices, specifications, and delivery dates to determine the best bids among potential suppliers.
9. Order Tracking
- Track the status of requisitions, contracts, and orders to ensure timely delivery.
10. Cost Calculation and Invoicing
- Calculate the costs of orders and forward invoices to appropriate accounts.
11. Shipment Verification
- Check shipments upon arrival to ensure orders are filled correctly and meet specifications.
12. Bill Verification
- Compare supplier bills with bids and purchase orders to verify accuracy.
13. Regulatory Compliance
- Maintain knowledge of organizational and governmental rules affecting purchases and provide this information to staff and vendors.
14. Bill Approval
- Approve bills for payment, ensuring accuracy and compliance with terms.
15. Inventory Management
- Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.
16. Supplier Sourcing
- Locate suppliers through catalogs and the internet, conducting interviews to gather information about products to be ordered.
17. Contractor Performance Monitoring
- Monitor contractor performance and recommend contract modifications when necessary.
18. Bid Management
- Prepare invitation-of-bid forms and distribute them to supplier firms or for public posting.
Additional Skills and Responsibilities
1. Information Compilation
- Compile information and records to draw up purchase orders for materials and services.
2. Order Inquiries Handling
- Handle inquiries about orders, acting as a liaison between clients and suppliers.
3. Inventory Monitoring
- Ensure that inventory levels are maintained, and place orders when necessary to prevent shortages.
4. Relationship Management
- Establish and maintain strong interpersonal relationships with clients, suppliers, and staff.
- Running a procurement service business requires excellent organizational skills, attention to detail, and the ability to manage relationships with various stakeholders. This business ensures that organizations have the necessary supplies and materials to operate efficiently.